Why Your Software Project Needs Professional Planning

What is Software Planning?

At Endertech, Planning is the first phase in our methodology for custom software development. The goal of this phase is to produce clear technical documentation that tells the development team exactly what they’re supposed to build, and how.

Through a series of consultations, we will interview you, discuss the features and goals of your project, share with you options for satisfying those goals, and help suggest specific solutions.

We will together make decisions about which solutions to implement, and then we will detail the technical requirements of those solutions, to include database design, business logic, and visualizations as necessary.

This all gets documented in our project management system, Jira, which is specialized for software development. The final result is an actionable, organized, prioritized, and estimated development plan, an engineered blueprint if you will, that the development team can work from.

JIRA Board

Why do I need Software Planning?

You may be thinking, “I know what I need! I’ve already documented my business needs. I even have visuals of the system flow and various screens!”. Well, if you do, fabulous! You may already be ahead of many project requests we receive. On the other hand, you may have only the idea in your head… and perhaps that idea is grand in scope, but fuzzy on the details.

Either way, the idea has to move from your head into ours… and in fact, into many heads over here! It has to become crystal clear and in sync between all of our minds. Chances are, unless you are an experienced software developer, your current documentation is probably not yet at the level of detail needed to develop that mutual clarity and enable us to begin coding immediately.

So, how do we arrive at that crystal clear shared vision? That’s right, you guessed it! Through the consultations, discussions, meetings of the minds, and documentation style that occurs through our Planning Phase.

Completing this before estimating and beginning development on your project has so many benefits for you!

Make Clear the Scope

We meticulously document and estimate detailed technical requirements for every feature of the system, perhaps some you didn’t consider or even took for granted. For instance, the required administrative interface implied by your software’s outward facing UI is a common oversight.

We describe the tables needed in the database, the fields needed within the tables, and what their data types are. We write out the rules of any custom logic. We wireframe screens and create flow charts as needed.

Doyle-Mindmup

The effect is like that of creating blueprints for a contractor about to build your house. There is a clear guide to follow and the potential for major misunderstandings is eliminated.

Reduce Risk

Without a solid software development plan, you risk out of control costs, or possibly worse… spending the money with no satisfactory working software produced.

There are many variables involved in custom software development, and the planning phase provides the forum to identify and flush those variables out. To reduce or eliminate variables, we perform research, pre-think how we will architect solutions, and confirm with you. This reduces the chance that costs differ from initial estimates, and reduces the chance that features are built incorrectly or with unforeseen consequences.

Increased Success & Satisfaction

The primary ingredient of our mutual success and satisfaction at the end is met expectations. When one side’s expectations are out of alignment with the other, and do not get realigned, this is a recipe for pain.

The meeting of the minds and resulting documentation produced through a planning phase create clear agreements on details before either party has spent too much time or money. The plan gives us accurate time and cost estimates, and shows us what the end result should look like before we begin coding.

The result is increased chances of success and satisfaction since we’ve developed mutual goals and they are clear, documented, and visualized.

How Software Planning Works

Consulting Meetings

We have engaged in a potential partnership. The first step is to schedule a series of consultation meetings. Project Managers, System Architects, Analysts, and Designers will lead these meetings. Analysts will interview the subject matter experts to obtain valuable information about key features and potential end users of the system. This collaborative process guides the written documentation and technical blueprints of the project plan. Together, we will illustrate and flush out any visuals that need detailed analyst.

Developing Detailed Backlog

During the meeting sessions, all key features will be documented in our Project Management system Jira. We arrange large features into buckets we call Epics. Epics contain smaller details that we refer to as User Stories. All User Stories are categorized into Versions. Versions are typically related to specific business objective. To read more about how we setup project plans in Jira, please read here. https://endertech.com/blog/setup-jira-project-success All visuals derived from white board sessions, and wireframes will be attached to specific user stories.

Visualizations

Certain features will require creative solutions and visualizations. Designers will help assist in whiteboard sessions to illustrate a rough example of how the page will look and logically function. Workflows that span multiple end users can be illustrated effectively with wireframes. Business processes can have multiple steps, alerts, notifications, emails, functions, calculations, that require detailed analysis. Interviewing the subject matter experts is key to assist these visualizations. Example, if we are working in a financial area of the system, we will want input from accounting CFO’s as an example.

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Results

Endertech Project Managers, Architects, and Designers will have concluded a series of consultation meetings. We have arranged all project requirements into written documentation.Technical blueprints for the design and development of the system are ready to handoff to developers immediately. We have completed all white board illustrations, wireframes, sketches, and annotated screenshots with detailed notes. Endertech and Stakeholders have a comprehensive understanding of the entire projects scope, timeline, and cost.

At this stage, we are prepared to deliver an accurate proposal and all visual assets. The proposal will have multiple cost options per Version. Versions illustrate potential timelines for the project with specific objectives of scope.

- Cheyne Phillips & Gabriel Richards | 

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